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Project Coordinator

Montreal, QC | Direct Hire

Post Date: 04/20/2017 Job ID: 1493

LOCATION:  Montreal, QC

INDUSTRY:  Consulting engineering firm - Bridge, Tunnel and Marine Engineering


The incumbent will be part of a functional team that is responsible for providing project administration, coordination and management services to ensure projects meet the company' s Quality and Project Management standards and other requirements.


  • Assists in project planning for such elements as resource needs, project scheduling, and budgeting
  • Monitors and reports project resources, scheduling and budget performance
  • Assists Project Managers in the achievement of project financial performance and profitability targets
  • Facilitates meetings through activities including but not limited to scheduling, preparing meeting agendas and drafting of meeting minutes
  • Attends project status meetings and prepares reports and other associated documentation
  • Supports the maintenance of internal and external relations through communication with clients, project teams and any other relevant stakeholders in coordination with Project Managers or delegates as appropriate
  • Assists in management of project scope, and risk and procurement management processes
  • Communicates Quality and Project Management requirements to project teams and any other relevant stakeholders as appropriate
  • Assists Project Managers with any Deltek Vision needs including but not limited to creating and analyzing reports, timesheet verification, and reviewing expense reports
  • Conducts monthly billing review meetings with Project Managers
  • Organizes and maintains hard copy and electronic project accounting files
  • Assists in and supports the collection of overdue Accounts Receivables
  • Prepares and develops comprehension in contracts, proposals, agreement letters and other relevant documentation
  • Develops and implements document controls, communication protocols and other project management systems;
  • Recommends and supports the development and implementation of best practices for Project Services across projects
  • Updates Deltek Vision with project staffing needs


  • Completion of post-secondary education in engineering, business, project management, construction management or related field
  • Minimum 5 years' previous relevant experience in a similar project management role or equivalent;
  • Written and verbal fluency in French and English
  • Superior planning and organizational skills combined with the ability to work under pressure on multiple and competing deadlines
  • Excellent written and verbal communication skills
  • Strong decision-making and problem-solving abilities
  • Ability to adjust to changing priorities, deal with ambiguity and work with a variety of stakeholders
  • Collaborative teamwork and leadership style
  • Knowledge of ISO 9001 Quality Management
  • Proficient in scheduling software such as MS Project, Primavera, and/or CPM Logic, or equivalent
  • Ability to work with staff located remotely
  • Project Management Professional (PMP) certification or in the process of obtaining an asset
  • Experience in the A/E/C industry an asset




Matt Sawicki

Matt Sawicki

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