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Project Coordinator (AEC)

Oakland, CA 94609

Posted: 02/20/2019 Employment Type: Direct Hire Job Number: 1597

LOCATION:  Oakland, CA




The incumbent will be part of a functional team that is responsible for providing project administration, coordination and management services to ensure projects meet the company' s Quality and Project Management standards and other requirements. He/she will advise on project management best practices while supervising the complete lifecycle of a project with direction from the Project Manager.


  • Leads project planning and assists with the preparation of work plans, schedules, and budgets
  • Acts in a backup support capacity for the Project Manager in his/her absence
  • Assists and contributes to the management of project scope, risk and procurement management processes
  • Facilitates meetings through activities including but not limited to scheduling, preparing meeting agendas and drafting of meeting minutes
  • Assist Project Manager with the development and implementation of document controls, communication protocols and other project management systems
  • Assists Project Manager with development of Document Control Plan as part of project planning
  • Attends project status meetings and prepares reports and other associated documentation
  • Leads small, low risk projects from initial concept, through the planning process to implementation
  • Monitors and coordinates scheduling and budget performance, in conjunction with the Project Manager
  • Provides support in cost control management for all assigned projects
  • Support staff planning for all assigned projects
  • Supports Change Management in coordination with the Project Manager
  • Coordinates the integration of sub-consultant work with project scheduling and budgeting
  • Liaises with the Finance group for internal and sub-consultant invoice management
  • Interacts directly with the Client for payment in the event of overdue Accounts Receivables
  • Reviews contracts terms and conditions and provides knowledge and counsel as needed
  • Prepares and develops change orders in conjunction with Project Manager and clients
  • Prepares sub-consultant agreements and amendments
  • Communicates Quality and Project Management requirements to project teams and any other relevant stakeholders as appropriate
  • Ensures QMS requirements are performed prior to issuance of deliverables and resolves Project NCR' s


  • Completion of post-secondary education in engineering, business, project management, construction management or related field
  • Minimum 7 years' previous relevant experience in a similar project management role or equivalent
  • Project Management Professional (PMP) certification or ability to obtain
  • Proficient in cost control management (Earned Value Management) for projects of various sizes
  • Superior planning and organizational skills combined with the ability to work under pressure on multiple and competing deadlines
  • Ability to adjust to changing priorities, deal with ambiguity and work with a variety of stakeholders
  • Collaborative teamwork and leadership style
  • Strong knowledge of ISO 9001 Quality Management
  • Proficient in scheduling software such as MS Project, Primavera, and/or CPM Logic, or equivalent
  • Ability to work with staff located remotely
  • Experience in the A/E/C industry an asset




Matt Sawicki

Matt Sawicki

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